Policies and Procedures

Admissions Policy

Requirements and Eligibility

Participants are accepted based on a variety of factors agreed upon by Learn International and its partners.

Typical requirements include:

  • A complete application
  • GPA and good academic standing
  • Reference or recommendation check from employers, professors, etc.
  • Ability to finance a Study Abroad programme

Each programme has its own requirements, so please visit each programme page for individual requirements:

Please note: Some programmes, like Internships, Global Research and Service Learning, do not require participants to be actively enrolled in a university and can be taken without credit.

If a potential participant does not meet one or more programme requirements at the time of application, please contact Learn International to discuss this matter. Participants may be accepted on a conditional basis, with the understanding that an applicant meets all the requirements prior to the programme start date.

Application Process

While each Learn International Programme has its own set of requirements, some basic application steps typically apply:

  • Programme applications for Internships, Service Learning and Global Research Placements are found here: https://learninternational.com/resources/how-to-apply/
  • For Customised Programmes: Faculty-led, Cohort Internships, Service Learning and Freshman Abroad applications are usually done through your home institutions. Please contact your Study Abroad Advisor to ask about application requirements and procedures.
  • Once an application is complete, a Learn International Coordinator will be in touch with you.
  • Participants should meet with their Study Abroad Advisor on campus to discuss their programme, financial aid and credit transfer (where applicable).

Application Requirements by Programme

Every participant, regardless of demographic, financial, and academic standing, will go through the same process for application and acceptance procedures. All requirements are listed on our website under each programme listing.

Application Deadlines

Application deadlines are specific to each programme. Please visit the relevant programme’s page for specific deadlines; they are located in the Quick Facts section of each page.

In certain circumstances, application deadlines may be extended if a participant needs additional time to apply. To discuss this option, please contact us.

Additionally, our deadlines are not related to visa timelines.  Therefore, participants requiring a visa must research the requirements for such and be sure they have sufficient time to receive their visa after applying and getting accepted.

Incomplete Applications

Incomplete applications will not be reviewed until all requested documents and payments are submitted. If a participant cannot submit a complete application by the application deadline, please contact Learn International.

Incomplete applications that are outstanding after the application deadline will be examined on a case-by-case basis.

Once the application is submitted, there are no refunds for application fees if a participant decides to withdraw their application at any time.

Late Applicants

Late applications may be accepted based on programme type and availability. Participants should contact Learn International to confirm whether late applications are still accepted for their programme choice.

Acceptances

Internships and Service Learning

After a completed application is received, a Learn International Coordinator will be in touch regarding next steps, application fee and acceptance procedures. Typically it takes 2-3 weeks to be accepted, based on the review committee’s schedule.

Customised Programmes

For Customised Programmes (Faculty-Led, Cohort Internships and Freshman Abroad Semester options), Learn International will work with the institution offering the programme on acceptance procedures. Typically the institution will accept participants internally and inform Learn International of all accepted parties thereafter. Acceptance procedures and timelines vary from institution to institution, so it is up to the applicant to understand these policies and procedures. Learn International is not responsible for communications between the providing institution and the participant.

Post-Acceptance

After participants have been accepted, additional paperwork is required.  Each programme varies in these post-acceptance materials, so each student will be contacted separately about this.

Academics

Attendance

All Learn International programmes require 100% attendance. Since we offer short-term programmes, participant participation is mandatory. If a participant needs to miss a class, they should get prior approval from their professor or placement supervisor in writing and inform Learn International.

Assessment

At the end of every Learn International abroad experience, participants will be asked to complete an assessment of their academic, cultural and overall programme satisfaction. This assessment will be used to further enhance educational goals and outcomes.  Learn International aims to better its programming to best meet the needs of its participants and international higher education. This assessment may be used for statistical analysis and marketing.

For more information on Academic Policies, please contact us directly.

Payment Policies and Procedures

Invoicing Policy

Invoices sent directly to participants

Invoices are sent via email to both participants and the university. Participants are responsible for all payments, regardless of who is physically paying for the programme (parent, guardian, financial aid, etc.). Please note, all invoices are made in Euro and not subject to currency exchange fluctuations. There is a 30 Euro international wire transfer fee added to every invoice.

Each invoice payment is due upon receipt, unless otherwise stated or agreed upon in writing.

Any invoices left unpaid by the deadline on invoice, may be sent to collections for payment. Any fees Learn International accrues for having to chase up payment will be billed to the participant.

Invoices sent to institutions for participants

When Learn International bills an institution or university for participant programme fees, the institution is responsible for collecting student payment and paying Learn International, as per the terms on the invoice.

Please note, all invoices are made in Euro and not subject to currency exchange fluctuations.

Each invoice payment is due within 30 days of the issue date of the invoice, unless otherwise stated or agreed upon in writing.

Any invoices left unpaid by the deadline on invoice may be sent to collections for payment. Any fees Learn International accrues for having to chase up payment will be billed to the participant.

Acceptable Payment Methods

We accept two types of payment:

  • International wire transfers – The payee (institution or participant) is responsible for all related fees for the transfer. Please note these fees are in addition to the programme fees.
  • Online payment system located on our website here: “Payments”. There is a 3.7% payment processing fee for credit/debit card payment added to the total payment.

Participants should check with their home banking institution to for costings on international wire transfers, as it may be less expensive to pay larger fees with a wire transfer versus our online payment system.  Please contact us for questions related to payment at any time.

Fees

Customised Programmes

Unless a participant is told otherwise, the institution hosting the customised programme will be invoiced by Learn International for all participants. From there, participants work directly with this institution for programme payments and schedules.

*All fees are invoiced in Euro and are to be paid in Euro unless otherwise agreed.

**Participants should speak with their Study Abroad Advisors about programme fees.

Internships

Learn International Internship programmes may be billed to a participant’s university or directly to the participant; an agreement will be discussed prior to billing.

Type of feeAmount of feeWhen payable
Application fee (non-refundable)€95When application is submitted
Participant commitment fee (non-refundable)€500Upon acceptance to the programme
Programme feeThis fee varies based on length of placement 60 days before the start of the programme

*All fees are invoiced in Euro and are to be paid in Euro.

Service Learning

Learn International Service Learning programmes may be billed to a participant’s university or directly to the participant; an agreement will be discussed prior to billing.

Type of feeAmount of feeWhen payable
Application fee (non-refundable)€95When application is submitted
Participant commitment fee (non-refundable)€500Upon acceptance to the programme
Programme feeThis fee varies based on length of placement 60 days before the start of the programme

*All fees are invoiced in Euro and are to be paid in Euro.

Global Research Placements

Learn International’s Global Research programme may be billed to a participant’s university or directly to the participant.

Type of feeAmount of feeWhen payable
Application fee (non-refundable)€95When application is submitted
Participant commitment fee (non-refundable)€500Upon acceptance to the programme
Programme feeThis fee varies based on length of placement 60 days before the start of the programme

*All fees are invoiced in Euro and are to be paid in Euro.

Accommodation Policy

All participants are to abide by the Learn International Accommodation Policy, which they will receive prior to arrival for review. The policy discusses the following:

  • Changes in Accommodation
  • Cancellation Policies
  • Special Requests
  • Utility Charges
  • Damage/Security Deposits
  • Liability
  • Behavior and Conduct
  • Arrival and Departure Procedures
  • Substance Use
  • Safety and Security

For a full description of the Learn International’s Accommodation Policy, please contact us directly.

Health Insurance Fees

All participants are mandated to have international health insurance from their home institution or sign up with CISI insurance. Please see our Health and Safety section for more information.

Late Fees

If a participant has not discussed or made an agreement with Learn International for delayed payments, a charge of €25 per day will be added to the participant’s invoice.

Financial Aid Delayed Payment Request

Participants who will be using financial aid for a Learn International programme may request to delay programme payments until financial aid is disbursed. Please contact your Learn International Coordinator if this is the case.

If the request is approved, payment must be made as soon as financial aid is disbursed.

If the participant is already active on-site with a Learn International programme and has not paid their programme fees, he/she may be asked to leave the programme at any time.

Cancellation and Refund Policy

Learn International Cancels a Program

Learn International has the right to cancel any programme if it deems necessary based on circumstances out of our control, such as but not limited to: natural disasters, health and safety or lack of participant enrollment.

If Learn International cancels a programme, students will be given the option to attend another Learn International programme within the next year from the date of cancellation, or a refund will be given for everything but the €95 application fee.

Participant Cancellations

If a participant cancels or withdraws from a programme, Learn International must be informed in writing. The date this form is received by Learn International is when the refund policy is activated.

Refunds

If a participant cancels or withdraws at any time:

  • €95 Application fee is non-refundable
  • Participant Commitment fee is non-refundable
  • See table below for Programme Fee refunds

Since all payments are due no later than 60 days before the start of a programme, the following schedule will be the allowable refund amounts given for programme fees:

Cancellation Policy

 
Days prior to programme start dateRefund – Percentage (%) of programme Fee
61+ days100%
60 – 54 days75%
53 – 40 days50%
39 – 33 days25%
32 – 0 days0%

Please note: After the programme has begun, there will be no refunds given on any programme under any circumstances.

You will receive a decision on your refund within two weeks of submission of request. If you do not hear from a representative at Learn International, please contact us to follow up. Processing of refunds can take a minimum of 8 weeks, but may be considerably longer.

Refunds attract an administrative fee of €50 per transaction. Any costs associated with the refund transfer will be deducted from the amount refunded. Approved refunds will be transferred to the originating accounts only.

If you have any questions about cancellations or refunds, please contact us directly.